My System for Leading An Awesome Meeting

Share This Post
Developing Future Leaders within the Church: Identifying and Nurturing Emerging Leaders for Future Staffing Needs

My System for Leading An Awesome Meeting

 
Ministry is about people. Therefore, ministry leaders have many important conversations and meetings.
As a busy church worker, you need to make the most of every meeting and conversation that you have. Just think of all the meetings that you have each month.

Team planning meetings
Talking with volunteers
Board meetings
Staff meetings
Annual performance reviews
Coaching talks
Counseling sessions
Hiring someone
Firing someone

Most ministry leaders are busy and don’t have the amount of time they’d like to prepare for these meetings and conversations.
The result? Unfocused conversations and unproductive meetings.

You need to enter a meeting with a clear purpose and course of action.
You need a method to take notes and document your conversations for future reference.
You need a way to remind yourself of decisions made in meetings.

I have developed a simple one-page tool that has helped me prepare for my meetings, keeps me on track during conversations, and provides me a way to follow up if needed after a meeting.
I’d like to share it with you.

My Ministry Meeting Notes can keep you focused on the topic at hand and the people you are conversing with. The templates remind you to plan ahead for your meetings, stay on track, and keep you accountable for following up on important action items.

I hope that gives you an organizational edge.

Ministry is important.
People are important.
Being organized is important so you can carry out your ministry to people.
 
Link to Free PDF here
 

Bryan Blackford works with ministry leaders to help their ministries grow. He walks ministries through a planning process and resources ministry leaders, so they are equipped to lead well. Bryan serves as an Executive Director at a large church, so he gets ministry and the everyday struggles of ministry leaders. Check out his resources at theministrygeek.com.

Looking for a new position? Stop by MinistryJobs.com and have a look at the jobs that are available! Ministry jobs are hard to come by and job hunting is no fun. We help ministry job seekers find their ideal role in their next ministry – for free! More than 6 million search for a job every day. Be found! Looking to list a job or an open position? We help churches and organizations get job openings in front of potential candidates. We have several plans and packages available. Today is the day!

Read more Ministry blogs at MinistryJobs.com/blog

About the author

More To Explore

Leadership
What Fit Really Means in Ministry Hiring Every open position on a church staff eventually comes down to one question that resumes and interviews alone...
August 25, 2026
Pastors
The Candidate You Almost Passed On You open the file. You scan the top half. And within thirty seconds you’ve already made up your mind....
August 20, 2026
Pastors
The Gospel Your Own People Need A pastor I know decided to try something different for his fall sermon series. Instead of picking every topic...
August 17, 2026
Ministry
Why Your Church Should Post Job Openings on MinistryJobs.com Finding the right person for an open role on your church staff is not like filling...
August 13, 2026
Pastors
Preaching the Whole Bible, Even the Hard Parts Most pastors know the feeling. You are studying a passage and you can see where it leads....
August 11, 2026
Career Advice
MinistryJobs.com FAQ If you’re searching for answers about MinistryJobs.com, you’re in the right place. Below you’ll find direct, clear answers to the questions church leaders...
August 8, 2026
Career Advice
MinistryJobs.com FAQ If you’re searching for answers about MinistryJobs.com, you’re in the right place. Below you’ll find direct, clear answers to the questions church leaders...
August 8, 2026
Career Advice
How to Write a Church Job Description That Attracts the Right People Most church job descriptions read like they were written by a committee that...
July 7, 2026
Career Advice
Crafting Your Personal Introduction Video: A Guide to Landing Your Next Ministry Position Are you struggling with creating a compelling personal introduction video to secure...
April 19, 2026