My System for Leading An Awesome Meeting

Share This Post
Ministry is about people. Therefore, ministry leaders have many important conversations and meetings.
As a busy church worker, you need to make the most of every meeting and conversation that you have. Just think of all the meetings that you have each month.

Team planning meetings
Talking with volunteers
Board meetings
Staff meetings
Annual performance reviews
Coaching talks
Counseling sessions
Hiring someone
Firing someone

Most ministry leaders are busy and don’t have the amount of time they’d like to prepare for these meetings and conversations.
The result? Unfocused conversations and unproductive meetings.

You need to enter a meeting with a clear purpose and course of action.
You need a method to take notes and document your conversations for future reference.
You need a way to remind yourself of decisions made in meetings.

I have developed a simple one-page tool that has helped me prepare for my meetings, keeps me on track during conversations, and provides me a way to follow up if needed after a meeting.
I’d like to share it with you.

My Ministry Meeting Notes can keep you focused on the topic at hand and the people you are conversing with. The templates remind you to plan ahead for your meetings, stay on track, and keep you accountable for following up on important action items.

I hope that gives you an organizational edge.

Ministry is important.
People are important.
Being organized is important so you can carry out your ministry to people.
Link to Free PDF here

Bryan Blackford works with ministry leaders to help their ministries grow. He walks ministries through a planning process and resources ministry leaders, so they are equipped to lead well. Bryan serves as an Executive Director at a large church, so he gets ministry and the everyday struggles of ministry leaders. Check out his resources at

Looking for a new position? Stop by and have a look at the jobs that are available! Ministry jobs are hard to come by and job hunting is no fun. We help ministry job seekers find their ideal role in their next ministry – for free! More than 6 million search for a job every day. Be found! Looking to list a job or an open position? We help churches and organizations get job openings in front of potential candidates. We have several plans and packages available. Today is the day!

About the author

More To Explore

Career Advice
You’ve probably thought about quitting recently. The data David Kinnaman, President of Barna Group shares weekly on our joint podcast, Church Pulse Weekly, shows that pastors...
August 3, 2023
Career Advice
Have you ever had a day where you felt completely drained, depleted, and like you had nothing else left to give? Juggling so many tasks...
July 6, 2023
Career Advice
If you are a children’s pastor, youth director, or next-gen leader, chances are you have asked yourself some version of the following questions. How do...
March 29, 2023